Accounts Payable Specialist in Boca Raton, FL at SBA

Date Posted: 10/2/2018

Job Snapshot

Job Description

Are you ready to join an inclusive work environment, contribute to our dynamic teams and "Seek and Achieve Excellence" in all you do? We are SBA Communications, (SBA) a leading independent owner and operator of wireless communications infrastructure across North, Central and South America. Our mission is to be our customers' first-choice provider of wireless infrastructure solutions.As a member of our team, you will be inspired by our Guiding Principles; Integrity, Work Ethic, Ownership Mindset, Quality, Customer Service, Innovation and Collegiality. If you are challenged by the opportunity to stretch and grow yourself and your career, then SBA Communications can help you “Reach New Heights”.Join our Commitment to "Building Better Wireless" and apply or text keyword Corpsba to 313131

Summary:

Under the direction of the Accounts Payable Supervisor, the Accounts Payable Specialist has the responsibility of processing purchase orders and invoices according to the Shared Services Department Best Practices and expected SLA’s. Additionally, the incumbent will excel in quality of work, including but not limited to: attention to detail, productivity, execution and follow up. 

Essential Duties & Responsibilities:

  • Process vendor invoices with attention to detail and compliance in both purchase order and non-purchase order expenditures.
  • Process integrations into Great Plains for various vendor invoices.
  • Review Check Requests submitted in the Payment Requisition System (PRS) for accuracy and completeness.
  • Monitor Prokarma process (3rd party utility invoice management system) by reviewing utility funding requests and ensuring new towers and office locations are on-boarded in the system. Resolve utility bill exceptions on a daily basis.
  • Analyze the 190 and 2020 reports to ensure proper reporting of AP liabilities.
  • Assist with the year end 1099 process as it relates to site owner inquiries.
  • Research purchase order and invoice discrepancies through daily monitoring of Perceptive exception queues.
  • Follow up on pending invoices/issues with vendors and other SBA Departments.
  • Complete peer review of Great Plains batches.
  • Pull copies of invoices for Auditors and other internal customers.
  • Prepare checks for mailing, including generating FEDEX & USPS shipment labels.
  • Open and distribute Accounts Payable mail.
  • Scan and index documents in Perceptive electronic document storage software.
  • Prepare off-site storage with Iron Mountain.
  • Other projects and duties as assigned.
 Supervisory Responsibilities:
  • None
 Qualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience:
  • High School Diploma or GED required. Associate’s Degree preferred.
  • 2+ years’ experience in an Accounts Payable function.
  • Must demonstrate intermediate knowledge and ability to work with MS Word, Excel, Internet navigation and Outlook.
  • Great Plains experience preferred.
  • Strong attention to detail and organizational skills
 Language Skills:
  • Ability to read and comprehend simple instructions, short correspondence and memos. Ability to communicate effectively whether orally or written.
 Mathematical Skills:
  • Ability to calculate figures and amounts such as discounts, proportions, percentages, area and volume.
 Reasoning Ability:
  • Ability to carry out instruction furnished in written, oral or diagram form.
 Certificates, Licenses, Registrations:
  • None.
 Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Ability to hear, understand and respond appropriately to verbal requests made in person and over the telephone.
  • Visual ability correctable to 20/20.
  • Sitting 75% of the day.
  • Ability to respond verbally in an understandable, professional manner in person and over the telephone.
  • Manual dexterity to input data into the computer.
  • Ability to stoop and bend.
 Work Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Moderate noise level.
 

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